Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, May 30, 2013 – 4:30 pm
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, and Selectwoman Debra Davidson
Staff: Town Administrator Patt, Mark Stetson Avitar
Public: Ken Paulsen, Donna Smith, John Gryval, Senator Andy Sandborn, Diane Boilard, unidentified reporter from Union Leader
The meeting was called to order at 4:30 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ A/P Manifest
§ A/P Checks
§ A/P Invoices
§ Intent to Cut – R7-1&5
§ Tax abatement – Municipal property
§ Dental Comparison – LGC, Cigna
§ Applications for Current Use – R1-1 + 1-6, R1-1-5, R5-28-1
§ Conservation Restriction Easement Applications – R7-39, R5-28
§ BTLA A-9 form late filings
4:30 PM: Review and Approval of Documents
At 4:34 PM Chairman Wimpory opened the meeting. The Board began reviewing reports and documents. The Board met with Mark Stetson of Avitar to discuss the recent assessment activity at Crotched Mountain Rehabilitation Center (CMRC). Mr. Stetson outlined recent work capturing data in 2013. Mr. Stetson answered a question from the Board regarding the assessment of CMRC facilities; Avitar has not updated the tax cards with data showing the internal use of the buildings, however it is data that the Town should be collecting. The Board discussed with Mr. Stetson the Town’s requirement by law to assess this data. A discussion followed about the cost of updating the tax cards with the internal building data. The Board asked Mr. Stetson to provide a quote for this service, which would be considered above and beyond the scope
of the current agreement. Mr. Stetson indicated that he would need to have his management provide that cost to the Town.
5:00 PM: Donna Smith, resident
At 5:00 PM the Chair recognized Donna Smith for her 5 PM meeting. Donna Smith said she was there to request a copy of the complaint letter that had been received by Peter Hopkins, the former Building Inspector & Code Enforcement Officer for the Town of Greenfield. Chairman Wimpory indicated to Mrs. Smith that the complaint had been found and a copy was available. Mrs. Smith received the letter. Chairman Wimpory asked if she had anything she wanted to discuss, as she was getting ready to leave and Mrs. Smith said she did not and then left the meeting.
5:15 PM Non-Public Meeting – Personnel
At 5:15 PM Selectwoman Debra Davidson asked the Chairman to call a non-public meeting for the purpose of discussing personnel related issues. On a motion by Chairman Wimpory and a second by Selectwoman Day the Board held a roll call vote to enter into non-public session under RSA 91-A:3, II a. Selectman Wimpory voted “aye”, Selectwoman Day voted “aye”, Selectwoman Davidson voted “aye”. The Board entered into non-public session at 5:16 PM. At 5:35 PM the Board voted to exit non-public session on a vote of 3-0. It was noted that no decisions were made and no actions taken during the non-public session.
The Board used the remaining time available until the 6 PM meeting to sign documents and Accounts Payable. During the administrative session the Spirit was discussed. Having reviewed the Spirit the Board approved the June/July issue for printing. A brief discussion was held regarding the smell of propane at the Meeting House during a recent Step Class. The Board requested the Administrator follow-up on the propane smell and also determine if the stoves in the basement should be replaced. One of the stoves is an older pilot based stove, which might be better upgraded to take advantage of the newer safety features such as electronic ignition.
6:00 PM: Senator Andy Sandborn
Senator Sandborn joined the Board to introduce himself and to outline some of the issues that the Senate is working on in Concord. The Senator outlined the budget that the Senate is working on, which has some differences to the House budget, but which spends more than the Governor, or, the House budgeted. Key components in the Senate budget at the time of the meeting include:
· Fully funding LCHIP
· Funding for the State Aid Grant program for municipal sewage facilities
· Funding of the Public Schools formula at 108%
· Funding for Community and Charter Schools
· Recommend studying the effect of expanding Medicaid
· Voted against the gas tax because the funds collected today are not all going to their intended purpose
· Outlined that changes in criteria at the Federal level have caused a great number of roads and bridges to be added to the list of problem infrastructure
· Voted against the Casino bill because it was not fair to communities across the entire State and instead promised one company (and just one community) the benefits of expanded gambling, which wasn’t fair to other communities.
· Outlined that the cigarette tax reduction had a 10 cent cut that reverse if certain milestones were not met. Senator Sandborn indicated that the cigarette tax 10 cent figure was going away.
6:57 PM: Reverend Dan Osgood, Greenfield Congregational Covenant Church (GCCC)
Reverend Dan Osgood approached the Board of Selectmen on the advise of the Planning Board. The GCCC is looking to expand their current building on Depot Drive. They had met with the Planning Board and have been working with Mike Borden. Reverend Dan outlined the conversations with the Planning Board and indicated that they PB had suggested the GCCC meet with the Board of Selectmen to discuss the expansion and any additional impact it may have on the septic system design. GCCC outlined the current use and indicated that the expansion would not alter the use as the expansion is meant to expand the worship space and not provide additional uses in the building.
Next the Board discussed the late filing of the BTLA A-9 application. Reverend Dan indicated it was an oversight on his part. He had had the due date on his calendar from the previous year but still failed to get the document in on time. The Administrator noted that a note on the application indicated that their Bookkeeper had resigned and that this was the reason that the document had been filed late. The Board reviewed the application and asked some questions about the expansion of the building in light of the tax exemption application. The Board requested that GCCC allow an inspection of the building by the Building Inspector prior to their acceptance of the application. The Board indicated it would vote on the application at the next meeting.
Reverend Dan thanked the Board and the meeting between the GCCC and the Selectmen was closed.
The Board opted to continue the work session for the final minutes of the meeting. Chairman Wimpory informed the other Board members that he had intended to ask Donna Smith about the outstanding balance for the zoning hearing that still has not been paid. Because Mrs. Smith left so quickly he hadn’t had a chance to discuss the outstanding bill for the hearing with her.
The Board voted 3-0 to accept the minutes from the previous meeting and then on a motion by the Chair and a second by Selectwoman Davidson, the Board voted to adjourn.
Adjournment
Chairman Wimpory moved to adjourn the meeting at 7:15 PM. Selectwoman Davidson seconded the motion. The motion carried 3-0.
The meeting adjourned at 7:15 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_____________________ _____________________ _____________________
Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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